As an entrepreneur, it’s easy to drown in all of your responsibilities and priorities. The workload can be quite overwhelming at times, which can often make your days less productive, leaving work to roll over for days to come. Here’s some tips on how to prioritize and alleviate your workload, so that you can be a savvier and more productive business owner.
First of all, organize yourself.
More often than not, your workload can seem much heavier if you aren’t organized. A lot of times, if you sit down and organize and prioritize, you’ll see that you have less to do than you originally thought. But, if you truly do have an overwhelming amount of tasks to complete, do one at a time. Figure out which is the most time sensitive, and complete that first. Then, complete your most tedious task. Once these two are out of the way, you’ll feel more inclined to finish the rest.
Learn to say “no”!
You’re only human—you can’t be expected to take on more than you can handle 24/7. People often find themselves drowning in “to-dos” because of the amount of work taken on as favors. Or, their pride will stop them from saying “no” to extra tasks. It’s okay to admit that you’re overwhelmed. If you are swamped with work, say “no” to favors. And if you simply don’t have the time to put into a certain project, don’t take it on! It’s best to say “no” upfront, rather than realizing you can’t complete a task at the twelfth hour.
Reduce your hours to be more productive.
Everyone needs personal time. If you’re working too much, you’ll be burnt out before you know it and the work you’re completing won’t be of good quality. Give yourself a specific amount of hours to work each week and stick to those hours. According to this article from Business Insider, experts are saying that a four-day work week is much more productive than a five-day work week. There’s no need to push yourself to complete a 60- to 70-hour work week. You’ll be much more productive if you reduce those hours significantly.
You don’t have to be available at all hours of the day.
We can’t stress this enough. You need time for yourself—you’re only human. You don’t have to make yourself available to the world every hour of every day. Set a specific amount of time to check your email and any other means of communication. Even if you haven’t gotten to every message or voicemail, don’t go over that allotted amount of time. Emails, phone calls, and voicemails often distract you from tasks that have a higher priority. So if you’re at the office, put your devices on “silent” or “do not disturb” until your specific window of time to be connected is open.